SC Soccer Forums SCSoccer.com Forums SCHSSCA 2011 SCACA Summer Clinic

Another reminder!

congratulations to Sean Vick in being selected as the SCHSSCA Vice President.


Ben Brown

Thanks to all the coaches in the SCHSSCA. I am looking forward to working with everyone to help ensure that our association continues to grow and improve as it has done over the past years.

Congrats Sean, you will do a great Job, also Congrats to our New President Katie Smith. I thought there was a great turn out for the Soccer Meetings on Monday

Sincere congrats Sean. I know you will do a great job.Congrats to Katie also---two great choices!

2011 SCACA ALL-SPORTS CLINIC UPDATES

It was a good All-Sports Clinic at the TD Bank Convention Center last week!!! The daily attendance was especially good. We appreciate everyone�s efforts to support the clinic organizers, speakers, and fellow coaches. Please check Announcements on the SCACA website, www.scaca.org, to view the photo gallery of Clinic activities.

Prior to the Clinic, our office had already pre-registered 4,632 coaches. We are now in the process of updating a large number of new registrants from the clinic. We are especially pleased with the increased number of middle school/junior high coaches. Our Middle School Representative, Greg Rollings, E.L. Wright Middle, Columbia, SC, is an excellent resource in disbursing information and recruitment.

SCACA membership will be taken up until Dec. 20, 2011.

The Board of Directors presented the following proposed constitutional changes at the Tuesday Annual Business Meeting, July 26, 2011:

The Board Member representing the Middle Schools/Junior Highs and the SCACA Chaplain will be selected by the Board of Directors.

The candidates for the Board of Directors with the most votes will be elected. If there is a tie, there will be a second vote.

Lacrosse is recognized as an Auxiliary Association with dues of $7.00.

These were approved by the 300+ Business Meeting attendees.

Also, Officers and Board of Directors elected at the Business Meeting are:

President - Scott Ruggles, Stratford High
1st Vice-President - Nate Thompson, Carvers Bay High
2nd Vice-President - Mike Beasley, Blackville Hilda High

Upper A Director - Donald Addis, Whitmire High
Upper AAA Director - Bryan Davis, Berea High
Lower AAAA Director - Brandon Smith, Lexington High
Lower AA Director - George Wham, Pelion High

If coaches are not receiving SCACA emails, please check with the District�s Technology Dept. to see if our emails are being blocked. If not, check with us regarding your correct email address. It is most important to keep our membership informed!!

6. The 2012 All-Sport Clinic will return to the TD Bank Convention Center, Greenville, SC, July 22-25.

REMEMBER! AN ORGANIZATION IS ONLY AS STRONG AND EFFECTIVE AS ITS MEMBERSHIP. WE VALUE YOU, AND THE OPPORTUNITY TO SERVE AS YOUR EXECUTIVE DIRECTOR!!

R. SHELL DULA

Coaches:

Please check the SCACA website for a video message from the American Football Coaches Association on heat related issues. The video, by David Weir, AFCA Liaison to the National Athletic Trainers' Association talks about preventing heat emergencies in the intense summer heat.

Video link is posted on the homepage of www.scaca.org

Congrats to Scott Ruggles, a soccer guy in one of the highest positions state-wide. YAY!

The following individuals or organizations have made contributions to the SCACA Scholarship Fund. This year we have awarded 112 Herlong, Carolina Sports and Ringer Scholarships.

Baseball Coaches Association
Belco Athletic Laundry
Carolina Sports, Inc.
Coaches Association for Women�s Sports
Cheer Coaches Association
Football Coaches Association
Tim Moore (In honor of Eddie Moore)
Rawlings Sporting Goods
Jim Ringer
Soccer Coaches Association
Strength Coaches Association
Track Coaches Association
Jimmy Wallace

SOUTH CAROLINA ATHLETIC COACHES ASSOCIATION, INC.
BYLAWS

I: Fees:

A. The membership fees will be $40.00 if paid prior to
July 10th of each year and $50.00 if paid thereafter
or at the clinic. An additional cost will be added to
pay dues to any of the Auxiliary Associations who
collect dues. At present these are: Athletic Trainers,
Baseball, Basketball, CAWS (softball & volleyball),
Cheerleading, Football, Golf, Lacrosse, Soccer,
Strength, Swimming, Tennis, Track/Cross Country, and
Wrestling.

B. All Auxiliary organizations that collect membership
fees or hold meeting in conjunction with our annual
clinic must first be a member of the South Carolina
Athletic Coaches Association, Inc.

C. If Auxiliary Associations want to raise their dues,
the request must be made in writing to the SCACA
Board by July 10th of the previous year. Once an
auxiliary group receives an increase in dues the group
cannot request another increase for at least two years.

D. Auxiliary Associations� financial statements are due
by December 31st of each year. Once the SCACA office
receives the statement, auxiliary dues will be sent to the
Secretary/Treasurer of the Association.

II: Duties of Officers:

A. President: The President shall be the chairperson of
the Board of Directors, and an ex-officio member of all
committees, except the committee on nominations.

B. Vice President: There shall be a 1st and 2nd vice president. In the absence of the president, the vice presidents, in order of rank shall assume the duties as may be assigned by the Board of Directors.

C. Immediate Past Presidents:
The immediate past president shall serve as chairman of the committee on nominations, as a member of the constitution and by-laws committee and such other duties as may be assigned by the Board of Directors.

D. Executive Director:
The Executive Director shall perform duties as are listed here-in, and such other duties as may be assigned by the Board of Directors.

1. Shall keep the minutes for all meetings of the
Board of Directors.
2. Shall receive all applications for membership and
shall keep a roster of same: and shall have charge of
all credentials at the annual clinic.
3. Shall collect all fees, place said fees in a selected
depository, keep accurate records of all funds
(including numbered receipts and itemized deposits)
and shall render a full and audited financial report to
the Board of Directors as soon as possible after the
close of the year or at the annual meeting.
4. Shall send out all notices of meetings and
shall have charge of all printing necessary to the
association.
5. Shall employ such office staff as necessary to
perform the business of the association and within
annual budget limitations.
6. He/She or their designee shall obtain and
schedule clinicians and shall solicit exhibitors for the
annual clinic.
7. The salary of the Executive Director will be set by
the Board of Directors.
8. Shall transfer all correspondence, receipts, funds
and other materials and equipment to (his/her)
successor within a period of 60 days and only after
a complete audit of all association finances and properties.
9. Shall give a least 6 months notice to Board of
Directors prior to resigning or retirement.
10. The Executive Director, or an official
representative from the association, shall meet the all-
star teams and coaches prior to the first practice to co-
ordinate all activities.
11. Shall notify all officers, directors, and committee
chairperson of the time and place of scheduled
meetings at the annual clinic no less than two weeks
prior to say clinic.

E. Board of Directors: Shall perform the duties listed
below.
1. Transact general business of the association.
2. Receive and consider recommendations from the sports chairperson.
3. Establish major administrative policy governing affairs of the association; and devise and develop measures for the growth and development of the association.
4. Set the date and site for the annual clinic.
5. Approve the coaching staffs for the All/Star Games/Matches submitted by Auxiliary Groups.
6. Approve Hall of Fame nominees submitted by the Hall of Fame Committee (Past Presidents of the SCACA)
7. Elect a Coach of the Year for each sport from
a list of nominees submitted by the Auxiliary Association.
8.Elect the yearly recipient of the Charles Arthur Stuart Athletic Administrator Award and the Tallulah & Keith Richardson Distinguished Service Award.
9.Supervise election of new directors. The candidate receiving the most votes in the Board election will be elected.

F. Sports Chairperson: Duties are:

1. To recommend to Executive Director clinicians for annual clinic.
2. To recommend to the Board of Directors three nominees for Coach of the Year and All Star Coaches for North-South Games/Matches. Upon checking membership and years, the board will make the final decision.
3. Sports Chairperson will meet with the board at the March board meeting and report any business they deem necessary.
4. Appointments for sports chairperson will be for a 3 year term beginning 1981. They can serve longer if agreeable.

III: Meetings

A. The Board of Directors shall meet prior to the annual
clinic.

B. The Board of Directors shall meet during the week of
the North/South All-Star Football Game.

C. The Board of Directors shall meet prior to the annual
Principals/AD Conference which is held in March.

D. The Annual Business Meeting will be held during the All-Sports Clinic.

E. The Board of Directors shall meet any other time deemed necessary by the president or the Executive Director.

F. The Association will pay the expense of the Executive
Director and spouse to attend any national meetings that
is deemed to be necessary by the Board of Directors or the Executive Director. The rate for these persons representing the association at meeting and conventions, etc. will be as listed below:
Travel: Car: state rate
Plane: commercial flight plus taxi fee.
Lodging: Pay entire fee for room.

IV: Awards: The following awards will be made by the Association.

1. Twenty Year, twenty-five year, thirty year, thirty-five
year, forty year, forty-five year, fifty year, fifty-five year and up (in increments of 5 years) service awards.
2. Presidents Award
3. Coach of the Year Awards
4. Assistant Coach of the Year
5. Middle or Junior High School Coach of the Year
6. Hall of Fame
7. Charles Arthur Stuart Athletic Administrator Award
8. Tallulah & Keith Richardson Distinguished Service Award
9. Special Service Awards to Members going off board

V: All-Star Games

A. Selection of Coaches
1. A list of nominated All-Star Coaches is sent to the
SCACA Office by each auxiliary group that sponsors an All-Star event. After checking to make sure all nominated coaches are a current SCACA member with a minimum of 5 years, the list of nominated coaches is sent to the Board of Directors for approval
2. The 5 year membership requirement can be waived by the Executive Director if extenuating circumstances exist.
B. Selection of Personnel
1. All participants in our North/South All-Star Games/Matches and all participants in SC vs. NC (or other
states) Games/Matches must be nominated by their head coach.
2. All participants must be in their final year of
eligibility.
3. All participants and their parent/guardian must return to the SCACA office or its designee a signed Letter of Acceptance agreeing to rules and regulations established by the SCACA and the appropriate auxiliary association.
4. Sponsorship fee for each individual participating in a North/South event or SC vs. NC (or other states) event is $100.
5. If a student athlete is chosen to participate in a North/South All-Star event or a SC vs. NC (or other states) and the nomination form is received after the published deadline, there will be a $100 late fee.
6. If a student athlete is chosen to participate in a North/South All-Star event or a SC vs. NC (or other states) and the head coach is not a SCACA member, the sponsorship fee will be $200.

VI: Clinic

A. Clinicians, Officers, and Directors � no alcoholic beverages may be charged to the association expense account.
B. All clinicians must be secured by the Executive Director or his/her appointee.
C. All exhibitors must be secured by the Executive Director or his/her appointee.

VII: Financial Reports

A complete audit, by an outside firm, will be distributed to
the Board of Directors at the July meeting.

VIII. Amending the Bylaws

A. The Bylaws can be amended by the Board of Directors at
a regularly scheduled Board Meeting or a special called
meeting. Board Members must receive in writing the
proposed change at least two weeks prior to the meeting.